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Policies & Guidelines

Labor Requirements

Upon application for rental, PDC will determine what staffing needs are required to effectively handle your needs and operate equipment. Theater rental rates include use of house and work lights ONLY, which are turned on upon your scheduled arrival time, and turned off at your scheduled departure time. In order to safely operate any other equipment in the facility, the Indian Wells Theater requires a minimum crew be employed.

House Manager:

The facility rental rates include a house manager who will try to help facilitate your needs once onsite, and whose primary function is to ensure a safe environment for the public. The house manager cannot be called upon to assist you with ushering or ticket taking, as this person must be available at all times to handle emergencies.

Lighting Technician:

A lighting technician is required if anything other than house and work lights are to be used. The lighting technician is responsible for all matters concerning the production’s lighting/electrical needs. This position will be filled with PDC personnel who are trained in the use of the facility’s equipment. This technician is not a lighting designer, and is only available to operate the equipment as focused and patched. If you require alterations to the house hang, separate arrangements must be made well in advance for providing a design and paying to have it hung, patched and cued. Lighting technicians are charged at a rate of $50.00/hour. If you remain in the facility after your scheduled departure time, technicians are charged at a rate of $75.00/hour.

Sound Technician:

A sound technician is required for any type of sound amplification or playback when necessary. The sound technician is responsible for all matters concerning the production’s audio requirements including, but not limited to, wireless microphone and audio playback and facility communications. This position will be filled with PDC personnel who are trained in the use of the facility’s equipment. This technician is not a sound designer, and is only available to operate the equipment as patched. If wireless microphones are to be employed, the sound technician has sole discretion to determine which facility microphones may be used. You may provide additional equipment at your own expense. Sound technicians are charged at a rate of $50.00/hour. If you remain in the facility after your scheduled departure time, technicians are charged at a rate of $75.00/hour.

Ushers:

We do not provide ushers for any event.
The number of crew is determined by PDC and based on the needs of the user and the level of excellence they desire for their event. After this determination is made, all appropriate personnel will be notified. Any crew member working more than eight hours in one day, or 40 hours in one week, will be paid time-and-one-half overtime. A minimum 30-minute lunch/dinner break for personnel is required for events that extend beyond a four-hour period. This will be a non-paid break for personnel.

Overtime:

Rentals are available at these rates only during the times listed on your rental agreement. Should your group remain in the facility beyond your contracted period you will be billed at 150 percent of the prevailing rate time for each 15-minute interval you are present until the premises has been vacated. Labor at $75.00/hour. In order to avoid any overtime charges, we ask facility users to adhere to their predetermined and contracted hours of use.
 


Additional Requirements and Fees

Parking:

CSUSB Palm Desert Campus will count cars at each performance and bill the renter parking at current CSU rate ($6 per vehicle as of January 1, 2018) unless otherwise negotiated.

Title V of the California Code of Regulations provides that parking fees shall be assessed to park vehicles upon CSU campuses and that those fees will be used to fund the operation, maintenance, and construction of parking facilities. The purpose of this Parking Policy is to establish the rules and guidelines which will be utilized in administering the parking program at CSUSB. The intent of the Parking Services Department is to provide quality parking services, parking lot safety, and enforcement of regulations.

Proof of Insurance:

CSUSB requires that a valid Certificate of Insurance be provided. The Indian Wells Theater and California State University, San Bernardino shall be named as “Additional Insured” parties and the coverage shall not be less than $1,000,000.00 (one million dollars) combined single limit liability for bodily injury and property damage. The Certificate of Insurance must be submitted at the approval of the application. Failure to provide a valid insurance certificate in advance of the rental date will render the rental agreement void.

During the use of the Indian Wells Theater, the renter shall at all times maintain in full force, comprehensive, general, liability insurance covering potential loss or damage, which may result from fire, theft, vandalism or negligence. Such insurance shall be in the face amount of no less than $1,000,000.00 (one million dollars) combined single limit (personal injury, bodily injury, and property damage). Renter agrees to indemnify and hold harmless the Indian Wells Theater and California State University, San Bernardino, its officers, agents, and employees, against any and all loss, damage, and/or liability including, but not limited to, personal injury, bodily injury, accident, illness or death or any loss to damage to property and liability that may be suffered or incurred by the Indian Wells Theater and California State University, San Bernardino, its officers, agents, and employees, and against any and all claims, demands, cause of actions or credits, obligations, judgments, suits, attorney’s fees, costs, and expenses that may be made or brought against the Indian Wells Theater and California State University, San Bernardino, its officers, agents, and employees, cause by, arising out of, or in any way connected with the use by renter of the Indian Wells Theater or the exercise of the privilege herein granted.

Holidays, Campus Closure or Sunday Events:

If your event takes place on a scheduled campus closure, holiday or a Sunday, you will be charged for Community Service Personnel to open/close the building and be present for the entire duration of your event.

Alcohol:

Consumption of alcohol is prohibited on campus without prior approval. Consuming alcohol at your event will require additional campus staff to be present, and thus will incur additional costs.


Marketing and Publicity

The CSUSB Palm Desert Campus will provide you with the following complimentary items if requested by the renter:

  • Marquee listing - digital display visible on Cook Street
  • Constant Contact - listing in the campus’s monthly Constant Contact email blast to community members (goes out the first week of most months, excluding summer)
  • Event ticket information listed on events page of campus website

Renter to provide:

  • Hi-res event photos (300 dpi, .jpg, .tiff or .png) or logos (.eps)

  • Event/informational flyer in (.PDF)

  • Event description

  • Ticket contact information (phone, website, email)

  • Marquee Specs: 96 x 144 pixels, 72 DPI

All materials must be received at least 72 hours prior to the event and should be emailed to Mike Singer. The CSUSB Palm Desert Campus has the right to edit text for space and accuracy.
 

Representation of Palm Desert Campus in brochures or Advertising:

As a condition of this rental, it is understood and agreed that CSUSB Palm Desert Campus must review and approve all print and broadcast copy that contains the university name, prior to its dissemination. All references to the CSUSB Palm Desert Campus / Indian Wells Theater, use of campus logos or photos must be approved in advance before publication. All requests for approvals must be made to:
 
Mike Singer, Public Affairs/Communication Specialist
msinger@csusb.edu or 760-341-2883, ext. 78107